Requesting an Athletic Complex or High School Turf Field

  • Direct all inquiries to the Office of Facility Usage, 913-780-8196, FAX 913-780-8189 or email facilityusage@olatheschools.org. The district maintains first priority in the use of buildings, reserving the right to approve or deny requests. All confirmed events are subject to cancellation if the facility is deemed unavailable by the district for any reason.

    List every date you are requesting. Providing a request with “weekly 10-2 through 5-30” may result in the request being returned to you and delay the approval process. When the district approves your request, you will be notified by U.S. mail or via email. Please allow two to three weeks for approval. Requests are approved in the order they are received.

    Do not ask for more time than you need. However, adequate time for practice and warm-ups should be included in the requested start time to ensure field access. The district will not charge rental fees for dates which are canceled for a school activity. A processing fee may be charged for each change and cancellation initiated by you after approval of your original request.

    The permit holder agrees to respect and adhere to requests made by on-site USD 233 personnel.

    Scheduled field use at all complexes may be canceled if the district deems the fields unplayable for any reason. Summer use of turf fields at the complexes will begin after Memorial Day and end on Aug. 1. All participants must comply with the field guidelines and regulations.

    Custodial services must be performed by district custodial/maintenance personnel.

    The manufacture, dispensing, possession, use, consumption, or distribution of illicit drugs, alcohol, and/or tobacco on district property or at school district activities is prohibited.

    Rental fees are invoiced the month following use and must be paid within 30 days. Fees may be assessed at time of approval. Current fees are subject to change by Board of Education action.

    Forty-eight hours WRITTEN NOTICE is required to the Office of Facility Usage when canceling any/all of approved use.

    Because the Facility Usage Office is closed on weekends, the district makes available a weekend “on-call” custodian to handle any unexpected issues for those events scheduled on a Saturday or Sunday. If needed, the on-call number is 913-515-6746.

    NOTE: The Responsible Party agrees to indemnify and hold harmless Unified School District 233, its officers, agents, servants, and employees from any and all liability, damages, expenses, or attorney fees of whatever kind of nature arising out of your use of district facilities or property.

Field Request Form